Job ID: 6224

Job Summary:

The Accounts Receivable and Collections Specialist plays an important role in

our organization, ensuring the smooth operation of financial functions. This

position requires a well-rounded professional who can handle a variety of

responsibilities in accounting.

Accounts Receivable Responsibilities:

• Generate and distribute customer invoices on a daily basis.

• Accurately record and apply incoming payments (Credit Card, ACH, Wire

Transfer, Check, and Cash) to corresponding customer accounts.

• Reconcile the Accounts Receivable sub-ledger with the General Ledger on

a regular basis.

• Monitor customer accounts to ensure timely payments and maintain upto-

date aging reports.

• Investigate and resolve billing discrepancies or payment disputes in a

timely manner.

• Assist with month-end and year-end financial closing activities.

• Support internal and external audits by providing documentation and

account analysis as needed.

• File invoice copies and daily cash receipts for record keeping and audit

readiness.

Process check refund requests for both short-term and long-term

deposits.

• Update customer payment terms as requested by the Rental

Department.

• Charge customer credit cards on file on the 1st and 15th of each month.

• Assist Accounts Payable with petty cash requests, record petty cash

transactions, and perform regular petty cash reconciliations.

Collections Responsibilities:

• Initiate proactive communication with customers regarding past-due

invoices through phone calls and email follow-ups.

• Prepare and send account statements via email or mail.

• Notify the Rental Department of delinquent accounts for further action.

• Collaborate with the Rental Department to resolve pricing disputes and

work with the General Manager and Mr. Fisher to address severely

overdue accounts.

• Recommend accounts for write-off or suggest applying aged credits as

income, where appropriate.

• Perform routine banking errands, including deposits, withdrawals, and

other authorized transactions.

$25. – $28. hr.