Job ID: 6354

Nature of Duties/Responsibilities:

• Assist management with administrative tasks, answering phones, data entry etc. for various departments.
• Interface with building leasing company to ensure all issues are addressed and managed
• Make arrangements for both domestic and international travel, including expense report
• Preparation of correspondence, reports and presentations.
• Manages schedule for customer, supplier and executive visitors including initial reception and screening.
• Remove roadblocks for team members on site from executing to their day to day jobs
• Coordinate activities with on site IT personnel as needed or requested
• Generate various reports as requested by management
• Hosts and prepares meetings for customer, supplier, auditor and executives etc.
• Arranges company events, catered meals, etc.
• Data entry and management of Sales Orders, Change Orders and credit/rebill transactions.
• Backlog monitoring and actions for management of weekly plant on-time delivery performance.
• Management of plant service providers and contractors (i.e. Security patrols, Janitorial, Grounds, Property Managers etc.)
• Order supplies and other maintenance, repair & operations (MRO), pcard purchases including reconciliation of bank transactions for MRO pcard purchases.
• Other administrative tasks as assigned.

Education and Experience:

• Minimum of 2 years experience working in a corporate environment and in product development organization
• Ability to handle confidential information with the highest degree of professionalism.
• Excellent Microsoft office skills (Power Point, Excel and Word).
• Excellent verbal and written communication skills.
• Background in technical writing/editing is a plus.
• Must be able to multitask in a high paced environment and have excellent organizational skills.